GDPR for Schools – UtopiaR is ensuring your compliance with GDPR

UtopiaR is here to help you securely manage all personal data relating to students and staff at any educational institute. 

On the 25th of May 2018, the Data Protection Act (DPA) was replaced by the General Data Protection Regulation (GDPR). This means the way in which your school, college or university manages its students’ and staffs’ data will change.

Filing forms into a cabinet isn’t enough any more, there needs to be a clear method for your data processes and all data must be permitted by the individual.

There are many aspects to consider for educational institutes across the UK. It may be complicated, but that’s where UtopiaR can help you.

It’s an effective school GDPR auditing tool that can coincide with your school data protection for 2018 and beyond!

UtopiaR Data Protection Impact Assessment Highlights

  • Gain the trust of teachers, students and parents by using our effective assessment tool.
  • The turnkey solution for Data Subject Rights Management.
  • Simple to use, easy to understand. See how you’re managing your compliance with the at-a-glance dashboard.
  • Creation and management of accurate and comprehensive Data Protection Impact Assessments.
  • Help to make your school, college and university meet GDPR’s requirements for Privacy by Design and Default.
  • Simultaneously identify other potential non-compliant areas in your faculty.
  • A cost-effective and cloud-based software which is easy to use.
GDPR Compliance Deadline Date

Subjects Rights Requests – How will you manage them?

The EU General Data Protection Regulation (GDPR) came into force on the 25th May 2018. UtopiaR can provide GDPR guidance for your education faculty and ensure you know where you stand and what changes you need to make. 

All EU citizens have new rights to their data. They now have the right to; be informed, access, rectification, erasure, restrict processing, data portability and to object.

UtopiaR offers a turnkey solution that is flexible to your needs. You will be able to log various types of subject rights requests into the tool and manage it through a clear and visible process. This will ensure that no requests are lost and fulfilled on time.

If you like the sound of UtopiaR, why not sign up for a free trial?

UtopiaR allows for the creation and management of accurate Privacy Impact Assessments, providing a record of:

  • Your data processing activity and methods.
  • The categories of personal data being processed.
  • Which of your personnel and/or IT systems have access to private data.
  • Where the personal data is to be processed or stored.
  • Details of any third party who may be involved in the processing of data.
  • Whether appropriate data protection training and awareness has been conducted.
  • Detailed data flows showing how the personal data moves through the various stages of the activity.
  • Assessment against data protection legislation.
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Article 25 of the EU General Data Protection Regulation (GDPR) requires that “data protection by design and default” is delivered in the processing of personal data. Our GDPR guide for schools means we will help you meet all the requirements of GDPR. Every educational institute in the UK can benefit from our new GDPR assessment tool.

The conducting of effective Data Protection Impact Assessments is at the heart of “Privacy by Design and Default”. UtopiaR will allow you:

  • To understand and implement privacy controls in all of your data processing activities.
  • To identify and escalate data protection and privacy issues that may be identified during the course of an assessment.
  • To reduce the exposure, associated costs and legislative penalties from data protection and privacy risks that otherwise may not have been discovered.
  • To produce comprehensive Data Protection Impact Assessments which can be provided to the Supervisory Authority upon request.
  • To provide transparency on how personal data is being processed with data subjects.
  • To support existing information security best practice for those who undertake risk management activities.


Select the number of requests you require:


Subject Rights Requests  
Privacy Impact Assessments  
GDPReady Assessments  
Supplier Due Diligence Tests  
GDPR Doc Pack  
Monthly Platform Price:  
Annual Platform Price:  

Add-ons (Per Year)

GDPR for schools, colleges and universities has been made easy with UtopiaR! Let's chat about incorporating it into your educational institute.

Find out more