Hotel Data Protection

UtopiaR: Helping achieve and retain GDPR compliancy in Hospitality!

UtopiaR is our unique GDPR Data Protection Impact Assessment solution for businesses in the hospitality sector. With UtopiaR, you will be able to remain GDPR compliant!

The protection of your guests’ data is of great importance. There has been a huge influx of information around GDPR and protecting personal data, but this is something that all businesses, especially hotels, should have in place already.

For the hospitality sector, it’s tremendously key to protect the information you receive, manage and store. Hotels and other hospitality businesses have a duty to protect their guests’ data, and UtopiaR will help you to better secure the private information you’re dealing with.

For the hotel industry, there are many challenges which present themselves. With multiple points of payment, email and online booking systems, along with other means to communicate card and personal details, it’s imperative be on top of managing your guests’ data.

UtopiaR’s Data Protection Assessment Highlights:

  • Effective and intuitive assessment tools.
  • Simple creation and management of comprehensive Data Protection Impact Assessments (Art.35).
  • Helps your hotel/business meet the latest GDPR’s requirements for Privacy by Design and Default (Art.25).
  • Simultaneously identifies other potential non-compliant areas.
  • An easy, cloud-based solution – suitable for users of all levels of experience and competency.
GDPR Compliance Deadline Date

Remain a trusted and GDPR compliant hotel

The 25th of May 2018 marked the beginning of the EU General Data Protection Regulation (GDPR). The new UK Data Protection Act 2018 will provide new rights to EU citizens and their private data.

EU citizens will now have the right to; be informed, access, rectification, erasure, restrict processing, data portability and to object.

GDPR no longer requires data controllers to register with their local Data Protection Authority. What will be required instead is data controllers will be required to maintain comprehensive records of data processing activities. The documents will need to demonstrate how they provide effective protection for personal data.

Our UtopiaR solution extends beyond traditional thinking to highlight and report issues and observations which require remediation. It’s a great option for providing timely and valuable protection for our clients and their own customers!

Our UtopiaR solution allows for the creation and management of accurate Privacy Impact Assessments, providing a record of:

  • Your data processing activity and how personal data is being managed.
  • The categories of personal data being processed.
  • Which personnel and/or IT systems have access to the data.
  • Where the personal data is stored.
  • Details of third parties who may be involved in its processing.
  • Outline whether appropriate data protection training and awareness has been completed.
  • Detailed data flows on how the personal data moves through the various stages.
  • Assessment against data protection legislation.
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Article 25 of GDPR requires that “data protection by design and default” is delivered when hotels and businesses process personal data. This approach is not new and is best evidenced by the completion of a Data Protection Impact Assessment. 

The completion of effective Data Protection Impact Assessments (Privacy Impact Assessments) are at the heart of “Privacy by Design and Default”. The process has several distinct roles which are addressed by the UtopiaR solution:

  • Effective privacy controls in all data processing activities.
  • Identify and escalate data protection and privacy issues.
  • Reduce the exposure, associated costs and legislative penalties from data protection and privacy risks.
  • Comprehensive Data Protection Impact Assessments that can be provided to the Supervisory Authority.
  • Offer transparency of how personal data is being processed with customers to build confidence and trust.
  • To support existing information security best practice for those who undertake risk management activities.


Select the number of requests you require:


Subject Rights Requests  
Privacy Impact Assessments  
GDPReady Assessments  
Supplier Due Diligence Tests  
GDPR Doc Pack  
Monthly Platform Price:  
Annual Platform Price:  

Add-ons (Per Year)

Show your guests that you take their data privacy seriously by putting UtopiaR to work in your hotel or hospitality business!

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